Island Health Residency Program
Residency Project Vetting RAC Meeting
detailed instructions for project preceptors & RAC Members
April/MAY Residency Advisory Committee meeting instructions for RAC members and Project preceptors
Each May there are two Residency Advisory Committee (RAC) meetings to vet residency project
proposals. Project preceptors and incoming residents who have proposed a project will have about
10 minutes to present their project idea to the committee. There will be about 5 minutes for
committee members to ask questions.
RAC members can review the project proposals in advance of the project vetting meetings. The project proposals can be found on the Pharm$ shared drive:
(\\FS_GRP01) Pharm$\_03 Residency Project Proposals\2025-2026\
There will be a one45 form for RAC members to complete for each project. RAC members will need to log into the one45 platform to complete surveys. See link below to one45 login:
RAC members are asked to complete the surveys within 1 week of the RAC meeting. The surveys are anonymous. Once the surveys are complete, the residency coordinator will run a report which summarized the survey results for each project. The reports will be provided to the project preceptor. Please see the an image of the survey below.
At the bottom of the evaluation form are questions regarding disposition of the project proposal. Project roposals will be put in one of the following three categories based on a majority of the responses:
1. Accept proposal submission. No further review required. Add to list of projects for residents to choose from.
2. Requires further review by Program Coordinator, who may request revisions due to identified concerns.
3. Reject proposal submission.
RAC members can review the project proposals in advance of the project vetting meetings. The project proposals can be found on the Pharm$ shared drive:
(\\FS_GRP01) Pharm$\_03 Residency Project Proposals\2025-2026\
There will be a one45 form for RAC members to complete for each project. RAC members will need to log into the one45 platform to complete surveys. See link below to one45 login:
vipharmacy.one45.com
RAC members are asked to complete the surveys within 1 week of the RAC meeting. The surveys are anonymous. Once the surveys are complete, the residency coordinator will run a report which summarized the survey results for each project. The reports will be provided to the project preceptor. Please see the an image of the survey below.
At the bottom of the evaluation form are questions regarding disposition of the project proposal. Project roposals will be put in one of the following three categories based on a majority of the responses:
1. Accept proposal submission. No further review required. Add to list of projects for residents to choose from.
2. Requires further review by Program Coordinator, who may request revisions due to identified concerns.
3. Reject proposal submission.
instructions for project preceptors
Thank you for taking the time and effort to propose a residency project for the next residency
year. Your residency project ideas are critical to the success of our residency program, and we
greatly appreciate receiving your proposal.
Each of you has been invited to the Residency Advisory Committee meetings #1 and #2 (usually in late April and early May). At this meeting you will have about 15 to 20 minutes to present your proposal to the committee and answer questions regarding your project. You may prepare a few PowerPoint slides that you (or someone from your team if you are not available) can screen share during the meeting, though this is optional. There is no need to assemble a formal presentation. You may also invite additional project team members to the meeting if you like.
Your project proposal will be circulated to committee members prior to the meeting. Please take note of the approximate time you are scheduled on the agenda. You can join the meeting 5 or 10 minutes prior to your scheduled time.
If you are a first time project preceptor please review the background material on the residency website:
Each of you has been invited to the Residency Advisory Committee meetings #1 and #2 (usually in late April and early May). At this meeting you will have about 15 to 20 minutes to present your proposal to the committee and answer questions regarding your project. You may prepare a few PowerPoint slides that you (or someone from your team if you are not available) can screen share during the meeting, though this is optional. There is no need to assemble a formal presentation. You may also invite additional project team members to the meeting if you like.
Your project proposal will be circulated to committee members prior to the meeting. Please take note of the approximate time you are scheduled on the agenda. You can join the meeting 5 or 10 minutes prior to your scheduled time.
If you are a first time project preceptor please review the background material on the residency website:
vipharmacy.com/project-proposals-requirement
RAC Project Vetting Meetings 2025
Detailed instructions for RAC members - vetting process
click on document below to download
one45 survey for each project proposal
RAC members must log into the vipharmacy.one45.com platform to complete surveys
Click on Document below to download
